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Job Title: Finance Officer

Job location: Kibondo – Kigoma, Tanzania

Application Deadline: 20th June, 2024.

 

The Danish Refugee Council (DRC), which was established in 1956, is a humanitarian non-governmental non-profit organization that offers direct help to populations impacted by violence in more than 40 countries worldwide, including refugees, internally displaced people (IDPs), and host communities. Since the beginning of the Burundi refugee crisis in 2015, DRC has been carrying out emergency response initiatives in Tanzania in three camps for refugees in the Kigoma Region near the Burundian border. Sectors include Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP, and Legal), Shelter and Infrastructure, and Economic Recovery are included in DRC’s integrated projects for refugees, asylum seekers, and host communities.

Overarching goal of the position:
Under the direction of the Finance Team Leader, the Finance Officer supports DRC and partners financially and administratively while adhering to donor and DRC policies and procedures in Tanzania and Burundi. The Finance Officer plays a role in the formulation of national strategies that are subsequently incorporated into daily activities and action plans. In addition to supervising country activities, the finance officer offers assistance and/or technical advice to country operations.

Principal Charges:

• Daily operations in the financial division.
• Ensuring that expenditure journals, cash advances, and import wages are timely completed in DRC Dynamics and that all accompanying documentation is full and compliant with DRC financial procedures and regulations prior to uploading into Dynamics.
• Prior to uploading any expenses into Dynamics, make sure they are all fully approved.
• Verify adherence to DRC policies and protocols.
• Help put finance policies, processes, and systems into action.
• Create a request for a cash transfer and submit it to headquarters.
• Provide an update on the amount of funds needed to run program activities to the Finance Team Leader.
• Use Dynamics to create invoices.
• Keep a close eye on all financial activity and notify the finance manager of any developments that could potentially compromise internal controls over financial performance.
• Make that photocopies are retained on file and that the approved bank signatory list and bank information forms are updated on a regular basis.
• Distribute all prepaid purchases on a monthly basis.
• Make sure you pay your taxes and any other required payments on time each month.
• Make that incentive worker payments are made on schedule.
• In Dynamics, keep track of your accounts payable and receivable.
• Distribute intercompany transactions every month.
• Make sure any outstanding balances have a clear explanation by monitoring and reconciling account balances on a monthly basis.
• Prepare for and take part in yearly audits and donor verifications.
• Make sure that every expense is promptly posted in Dynamics.
• Perform a cash and bank reconciliation each month.
• Examine procurement payment paperwork to make that the right budget codes are applied and that the funds are available.
• Make sure that all outstanding sums owed to suppliers and employees are settled on a weekly basis by keeping track of them.
• Make ledger settlements once a month.
• Get ready for and take part in audits and verifications of donors.
• Create a month-end closure file.
• As needed, provide additional support to the Finance Team Leader.

Technical proficiency and expertise: (including years of experience)

Important:

• A minimum of two years of comparable job experience.
• Familiarity with performing administrative duties.
• Strong communication abilities.
• Advanced knowledge in Excel.
• Basic familiarity with Word and PowerPoint.
• Strong planning and organizing abilities to fulfill deadlines.
• NGO background.
• High level of proficiency in English.
• Proficiency in Swahili.

Education: (including licenses, certifications, etc.)

• A degree in accounting or finance, or a comparable professional certification.
• BBA or a similar level of professional experience.

Languages: (give degree of fluency)

• Fluent in both written and spoken English.
• Spoken and written fluent in Swahili.

Details:

Band H is the employment category.

To: Head of the Finance Team.

Manager of Technical Line: Manager of Finance.

Department/Unit: Finance and Support.

Kibondo is the location.

Important parties: both internal and external

inside (Internal):

• Employees in finance.
• Managers of programs.
• Personnel.
• Purchasing and Transportation.
• Area Supervisor for Tanzania.
• Burundi, Area Manager.
• HOSS Rwanda and Tanzania.
• Country Director for Burundi and Tanzania.

Outside (External):

• Workers with incentives.
• Providers.
• Tanzanian local auditing firm.
• Tanzanian local tax authority.
• Bank NNB.

The following key abilities must be mastered by the postholder for all DRC roles:

• Aiming for perfection: You prioritize achieving goals while maintaining a productive workflow.
• Working together: You invite input from pertinent parties.
• Leading by example: You strive for innovation while assuming responsibility and initiative.
• Speaking and listening: You do both skillfully and truthfully.
• Acting in accordance with our vision and principles, you are displaying integrity.

Ensuring parity in prospects Our goal is to provide a respectful, inclusive workplace where all staff members feel valued and supported. Without regard to any characteristic, including gender identity, sexual orientation, age, ability, ethnicity, nationality, religion, or marital status, all applicants are given equal consideration for employment. At DRC, we value diversity and accept our staff members for who they are as individuals as well as their distinctive backgrounds, experiences, and viewpoints. Everyone who is interested is encouraged to apply.

DRC works hard to entice, inspire, and keep skilled national employees working on its projects. Therefore, we highly encourage individuals from both the country and the diaspora to apply for this post. Candidates should be aware, nevertheless, that DRC is unable to hire a citizen of the nation they will be working in (the United Republic of Tanzania in this example) under an international contract.

Promoting high standards: The ability of DRC’s employees to uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including protecting against sexual exploitation, abuse, and harassment, is essential to the organization’s ability to guarantee the protection of and assistance to refugees, internally displaced people (IDPs), and other persons of concern. As a component of the hiring process, DRC does extensive background checks.

Application and Resume:

Applications with a CV that are motivated, address the specified obligations, and meet the necessary qualifications will only be taken into consideration.

Only submissions submitted using our online application form under JOB at www.drc.ngo are accepted by DRC.

Employer in DRC:

You will be a part of a global workforce that comprises about 8000 workers across 40 countries if you choose to work in DRC.

• We take great satisfaction in our skills, impact, and professionalism.
• Humanitarian methodology and our activities.
• Meaning, purpose, and individual contribution.
• Culture, morals, and capable leadership.
• Just remuneration and ongoing training.

The ability of our employees to uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including protecting against sexual exploitation, abuse, and harassment, is essential to DRC’s ability to ensure the protection of and assistance to refugees, internally displaced people, and other persons of concern. As a component of the hiring process, DRC does extensive background checks.

Please visit drc.ngo/about-us/job-and-career/support-for-job-seekers if you have any concerns or are having trouble with the online application process.

As an equal opportunity employer, Danish Refugee Council takes into account all applications, irrespective of factors such as age, gender identity, sexual orientation, nationality, race, or marital status. With a strong desire to increase the diversity of our workforce, we want to see at least 50% of national employees in management positions and a gender balance of 50%. We understand that building a diverse and inclusive team is essential to accomplishing our organizational objectives and having a good influence on the communities we serve.

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