Overview

Job Title: Administration Officer

Location of job: Dar es Salaam

Answers to/ Reports to: Operations Manager

An Organization: Tanzania Investment and Consultant Group Limited (TICGL)

 

 

An Introduction:

The Tanzania Investment and Consultant Group Limited (TICGL) is a renowned consulting and investment facilitation organization committed to Tanzania’s economic growth and long-term development. TICGL specializes in comprehensive business facilitation, investment advice, economic intelligence, and capacity-building services for companies of all sizes. Our objective is to provide stakeholders with meaningful insights and innovative solutions to leverage Tanzania’s tremendous economic possibilities.

We are looking for a dynamic and experienced Administration Officer to join our team and contribute to the smooth operation of our firm.

 

The key responsibilities:

An administrative support.

  • To oversee daily administrative procedures to ensure the office runs smoothly.
  • To manage correspondence, schedules, and documentation for both management and employees.
  • To maintain an ordered filing system for documents and reports.

 

 

The Office Management:

  • To supervise office space, supplies, and equipment to ensure efficiency and availability.
  • Plan logistics for meetings, conferences, and events.
  • Manage the procurement of office supplies and communicate with vendors and service providers.

 

Human Resource Support:

  • To assist with recruitment, onboarding new employees, and managing personnel records.
  • To support the application of company rules and processes.
  • To manage staff attendance and leave applications.

 

The Financial Administration:

  • Handle invoices, receipts, and petty cash management.
  • Assist/ support budgeting and spending tracking for administrative purposes.
  • To collaborate with the finance team to guarantee financial compliance.

 

Communication and coordination:

  • Serve as the point of contact for internal and external stakeholders.
  • Maintain timely communication among departments.
  • Handle and resolve administrative difficulties efficiently.

 

 

The Compliance and Reporting:

  • Make sure adherence to company rules, local regulations, and safety requirements.
  • Create monthly administrative reports for management.

 

 

The Qualifications & Experience:

  • Education: A bachelor’s degree in business administration, management, or a similar profession.
  • Experience: A minimum of 3 years of administrative experience, preferably in a consultancy or investing setting.

 

The Skills:

  • Excellent organizational and time management skills.
  • An excellent written and vocal communication in both English and Swahili.
  • A proficiency with Microsoft Office Suite and administrative applications.
  • Problem-solving skills and attention to detail.
  • Teamwork and leadership ability.

 

The key competencies:

  • A high integrity and confidentiality.
  • The ability to multitask and prioritize under pressure.
  • The proactive approach with an emphasis on ongoing improvement.
  • A strong interpersonal and negotiating skills.

 

 

The mode of application:

The interested candidates should send their CV and a cover letter describing their suitability for the post to economist@ticgl.com before January 15, 2025.

To apply for this job email your details to economist@ticgl.com.