Overview

Job Title: Administrative Assistant – 1 Position

Job location: Kilombero, Morogoro

Kilombero Sugar Company 

 

 

The Job Purpose:

The Kilombero Community Charitable Trust (KCCT) is looking for a detail-oriented, highly driven Administrative Assistant to join our team and ensure the seamless functioning of our daily activities.

 

The specific duties and responsibilities:

  • Correspondence management entails handling incoming and outgoing emails, phone calls, and other messages, as well as responding to questions.
  • The scheduling and coordination include organizing meetings, appointments, and travel plans for team members, as well as keeping calendars up to date to ensure seamless operations.
  • Office management entails overseeing office supplies, equipment, and facilities, such as ordering supplies, arranging repairs, and keeping the workplace clean and organized.
  • Data entry and record keeping involve entering, updating, and maintaining databases, spreadsheets, and file systems to ensure that records are accurate and easily available.
  • Compliance entails maintaining secrecy while conforming to company policies, procedures, and legal requirements.
  • Time and expenditure management entails tracking employee hours, producing timesheets, and processing expense reports to assure proper reimbursement.
  • The miscellaneous duties: Performing a variety of ad hoc administrative duties and initiatives as directed by management to support the general operation of the office or organization.

 

 

The Job Qualifications and Experience:

  • A diploma in Business Administration or equivalent.
  • A proven experience in an administrative capacity, preferably in an office setting.
  • A proficiency with office software applications, including the Microsoft Office suite.
  • An excellent problem-solving, organizing, and time-management abilities.
  • The excellent written and verbal communication abilities in both English and Swahili.
  • The ability to work independently with little supervision and as part of a team.

 

The Terms of Service:

  • The successful candidate will work on a contract basis.

 

All the interested individuals who match the above qualifications should apply for the post by December 30, 2024.

 

Only the shortlisted candidates will be contacted.

 

The Kilombero Community Charitable Trust is an equal opportunity workplace. Women and individuals with disabilities are strongly encouraged to apply.

 

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