Overview

Position Title: Administrative Assistant

Job Reference No: 22144

Job category: National

Job location: Kigoma

Application deadline: July 14, 2024

 

Enabel

Enabel is a development agency based in Belgium. Our goal is to create a sustainable society in which everyone is allowed to prosper and live under the law. In collaboration with our partners, we provide solutions to the world’s most important issues, such as human mobility, peace and security, urbanization, social and economic inequality, and climate change, while also advancing global citizenship. We have more than 20 years of expertise in a variety of fields, including digitization, employment, agriculture, environmental protection, health care, and education. Partners from all over the world, including the Belgian government, EU institutions, foreign governments, and the commercial sector, are keen to tap into Enabel’s experience. We collaborate with enterprises, research institutes, and civil society to promote productive interactions between development policy and other domains.

Enabel oversees around 170 projects throughout more than 20 countries in Europe, Africa, and the Middle East, employing over 2,100 people.

 

Background:

Under article 7(iii) of the General Agreement between the United Republic of Tanzania and the Kingdom of Belgium on Development Cooperation, Enabel is the Belgian Development Agency that operates in Tanzania. It is a public law company with social goals. The Belgian Minister of Development Cooperation adopted the Country Strategy for the Belgian Bilateral Cooperation Program in Tanzania 2023–2027 on July 15, 2023. The program is expected to run for five years, from 2023 to 2027. In order to optimize impact, efficiency, and synergy, the plan is clearly focused geographically on a few chosen areas within the Kigoma region. For this reason, Enabel is looking to hire a motivated and capable candidate to take over as Administrative Assistant.

 

Job Summary:

An administrative assistant’s duties and responsibilities consist of the following:

  • Assist with a range of administrative duties (such as document filing, archiving, and follow-up) to ensure effective support for the department, supervisor, coworkers, and project.
  • Plan conferences, workshops, meetings, missions, and other events both internally and externally.
  • Make sure that all attendees and stakeholders are informed of these activities. (managing reservations, sending out invitations, putting together the paperwork for significant meetings and workshops, etc.) etc.
  • To maintain the appropriate and efficient operation of the office, make sure that there are enough supplies, tools, and facilities.
  • Make that all pertinent communication and records are appropriately filed and stored.
  • Accept and greet visitors, answer phones, and route them to the appropriate person to provide appropriate assistance or point them in the direction of the required internal contact.
  • Handle communications both internally and externally with tact and professionalism.
  • Arrange for executive, staff, visitor, and partner travel and lodging; create travel schedules and expenditure reports.
  • Examine each supplier invoice, then send them to finance so that they may be paid.
  • Control the register for small cash.
  • Oversee the movement of passengers and cargo, as well as the scheduling of drivers.
  • Assist the Logistics & Purchasing Officer / Procurement Officer with tasks like managing and locating vendors and service providers; making minor purchases of products and services.
  • As needed, give the logistician sufficient help.

 

What’s on your profile?
Requirements for experience and qualifications:

  • A national from Tanzania.
  • A bachelor’s degree from an accredited university in business administration, logistics management, or a related discipline.
  • Five years minimum of relevant experience handling logistics or office administration duties.
  • Particular assistant experience in the areas of logistics, procurement, and accounting (please elaborate in your CV/cover letter).
  • An advantage is prior experience overseeing purchases and vendors in a hectic organizational environment.
  • Work experience in a global non-governmental organization is beneficial.

Knowledge and abilities needed:

  • Strong familiarity with computer programs (MS 365, SharePoint, etc.).
  • Outstanding writing and vocal communication abilities. Given the global nature of your workplace, you must speak and understand English fluently.
  • Outstanding organizational and managerial abilities.
  • Excellent comprehension and listening abilities.
  • Excellent spoken and written Swahili and English.
  • Outstanding interpersonal and customer service abilities.
  • A proficiency at time management.

Individual Qualities:

  • A solution-focused and results-driven mentality.
  • Show a strong ability to establish positive working connections with the team, partners, and vendors.
  • Extremely well-organized, an excellent team player, and a proactive, adaptable worker.
  • Exhibit involvement, accountability, and moral rectitude.
  • Adaptable and capable of operating in a changing setting.
  • Mindset of collaborative governance: self-responsibility, accountability, and genuine communication.

 

We provide you with:

  • An intriguing position in a global setting.
  • A particular, Kigoma-based contract that lasts for at least 36 months.
  • A compensation package that includes the following: the 13th month’s holiday allowance, hospitalization/healthcare insurance, monthly gross salary in line with our Class 3 wage scales, and, if applicable, an allowance for school tuition.
  • Experience that is relevant and recognized for the role will be confirmed.

In addition, candidates must pledge to uphold Enabel’s vision, mission, and values: Enabel’s Vision, Mission, & Values.

Anyone who meets the requirements stated in our job postings is eligible to apply. Enabel is dedicated to diversity in the workplace and equal opportunity. Gender, origin, age, religion, sexual orientation, disability status, or any other factor is not grounds for discrimination against us.

 

Do you find this interesting?

Apply HERE by July 14, 2024, at the latest, with a letter of application and an updated resume.

Applications submitted using this online portal alone will be taken into consideration.

Apply for job