Overview

Job Title: Assistant II Program Administration

Job Experience: 1 – 3 years

Job Posted on: July 19, 2024

Industry: Research

Alliance of Bioversity International and CIAT

 

Job Summary:

About the Organization:

In order to enhance people’s lives, the Alliance of Bioversity International and CIAT provides research-based solutions that harness agricultural biodiversity and restructure food systems in a sustainable manner. The worldwide challenges of environmental degradation, biodiversity loss, climate change, and starvation are addressed by alliance solutions.

The Alliance collaborates with public and business sectors as well as regional, national, and international partners throughout Latin America and the Caribbean, Asia, and Africa. As a component of the global research collaboration for a food-secure future, CGIAR, the Alliance aims to improve natural resources and ecosystem services, decrease poverty, and increase food and nutrition security.

 

Concerning the role:

For projects operating in the Arusha, Tanzania office, the Assistant II will be in charge of efficiently and effectively providing administrative, logistical, and operational support to a portfolio of projects, activities, and staff. The position will be held by the incumbent in the Arusha hub, directly reporting to the Scientist II/Country Representative.

Important tasks and obligations:

The following are the primary duties:

  • Serve as the main point of contact for handling requests from the bean breeding program’s research personnel, adhering to institutional policies and procedures and facilitating the timely completion of projects in the Arusha, Tanzania office.
  • Manage the project’s administrative duties, such as making travel and meeting arrangements, conference logistics, seminar and workshop administration, and logistical support for the project team.
  • Give the employees financial and administrative support as well as direction about payments, travel reimbursements, and other needs.
  • Provide assistance and direction to research staff with the paperwork and procedures needed to hire interns, visiting research fellows, national and international research staff, and consultants.
  • Help the hub’s research team submit requests for the purchase of products and services, follow up with the person in charge of implementation, and communicate with accounting staff on payment arrangements.
  • Collaborate with PMOs, administrative staff, and research personnel to explore ways to enhance the efficiency of the research and administrative teams.
  • Execute additional pertinent administrative tasks as delegated by the supervisor.

Qualifications:

  • A bachelor’s degree in accounting, logistics, project or business management, or a similar field.
  • It is preferred to have at least two (2) years of work experience in interdisciplinary programs linked to development studies, agriculture, and the environment.
  • English proficiency; more language abilities may be advantageous.

Proficiencies:

  • Proficiency with the Office suite from Microsoft. sophisticated Excel.
  • A moderate level of spoken and written English proficiency.
  • Solid familiarity with common office practices.
  • Strong customer focus and service methodology.
  • Self-driven and focused on outcomes.
  • Team-minded.
  • Excellent interpersonal, communication, and teamwork abilities; civility, tact, and the capacity to build and preserve productive professional relationships with individuals from various national and cultural backgrounds.
  • Strong organizational, prioritization, problem-solving, precision, and detail-oriented abilities.

 

Conditions of employment:

Position is headquartered in Arusha, Tanzania, and is open to national candidates. The first contract will last for a year, with a three-month probationary term afterward. It can be extended based on performance and resource availability. The Alliance job classification framework policy places this position on a scale from BG01 to BG14, with BG14 being the highest level. This position is graded at BG05 level. Together with competitive pay, we provide outstanding perks including paid time off, flexible work schedules, retirement planning, insurance, and staff development.

Workplace equity, safety, and inclusivity are priorities for the Alliance Bioversity-CIAT. We think that diversity is essential to our mission, drives our creativity, and enhances our greatness. One of our top priorities is hiring and training employees to build an inclusive company that represents our multicultural nature. We welcome applications from people of all ages, gender identities, sexual orientations, marital status, national or regional origins, races, colors, and religions. Applications from female applicants are highly welcomed.

 

Mode of Application:

Interested parties are encouraged to apply and obtain all job details at https://alliancebioversityciat.org/careers. Applications for the post of Assistant II Program Administration (RFP 103883) MUST include this reference number. For simplicity of sorting, the cover letter and CV should be stored as one document using the candidate’s first and last names. In compliance with relevant data protection legislation, the Alliance gathers and uses personal data.

Date of application closure: August 2, 2024

Applications submitted via email will not be taken into consideration.

Only those who have been shortlisted will be contacted.

Visit our website at http://alliancebioversityciat.org to learn more about who we are.

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