Overview

Job Title: Data Entry and Stores Intern

Reporting to: Stores Manager

Job location: Arusha

Job Grade: Intern

Closing date: July 25, 2024

 

JOB DUTIES:

  • Gathering supplies that have been acquired from vendors or our cargo carriers. When the Procurement Officer is not available, busy, or on leave.
  • Delivering tools and installation supplies to technicians on the way to the job location. Make copies of all pertinent documents and DNs. Signed copies of the client’s DNs should be carefully filled out for reference when the technicians have returned from the site.
  • After installation, compile the stores report and send it to the accounts department so that the client can receive the appropriate bill.
  • Requesting quotes from our suppliers and keeping track of the lead periods and arrival schedules for things that are bought, as well as the availability of the requested commodities. In order to assume responsibility in the event that the procurement officer is not present, you should also be able to create cost sheets and payment summaries.
  • Posting material issues on the AccTan program in accordance with the deliveries that the procurement officer gives to the technicians so they can do their work on site. Remember to reverse the supplies that haven’t been utilized and add them back to inventory when they return (after installation is finished).
  • Producing GRNs. This entails recording the acquired goods into our inventory using their SKUs after receiving them into the AccTan program. This also holds true for JIT (just-in-time) purchases made for certain projects. Additionally, when things are physically delivered to our stores, we inspect them to make sure they are in optimal shape and arrange them appropriately. If anything breaks, is subpar, or is damaged while being transported, fill out the delivery discrepancy form, get the transporter to sign it, and keep copies of the paperwork for your records.
  • Ensuring that the WIP container is arranged and organized correctly. Make sure that every item is labeled according to the project, and that a list of the materials needed for that project is created and prepared for use within a certain amount of time. It is your responsibility to arrange the materials in a way that makes it simple to determine which have been purchased for that project and which have not, in accordance with the technician’s installation list.
  • Before sending invoice copies, LPOs, and GRNs to accounts for our references, make sure they are filled out correctly. This implies that you are also in charge of ensuring that our suppliers, retailers, and accounts department all receive the necessary documents.
  • Keeping an eye on the supply of installation accessories and fast-moving products, and promptly restocking them. It’s your responsibility to keep the stores neat and presentable at all times, and they should be well-organized (with the appropriate SKUs to facilitate monthly spot checks and stock taking).
  • Creating templates, adding formulas, and creating spreadsheets that may be used to organize and report on data. This will enhance the caliber of our reports and simplify, manage, and make it easier for decision-makers to understand the department’s data.

 

Job Qualifications:

  • Decent driver with a current driver’s license.
  • Well-organized and meticulous.
  • A keen eye for detail, mastery of Microsoft Excel, and effective communication are necessary for effective departmental collaboration.
  • Knowledge in procurement and logistics (diploma or certificate) is necessary to support bid comparison, vetting, and the overall purchasing process. This knowledge should be supported by at least a year of verified experience.
  • Pays close attention to details, is orderly, prompt (data must be entered on time), and self-starting (not a pushover).
  • Must be proactive, astute, communicative, take initiative, pay close attention to details, go above and beyond in following up and solving issues, computer literate; knowledge of accounting and inventory software is a bonus.
  • Physically active), organized, astute, detail-oriented, and self-starting.
  • Conversational, well-organized, and detail-oriented.
  • Key qualifications in this case are inventory management and procurement knowledge and experience (certificate or diploma).
  • It’s crucial to be proficient with Microsoft Word, PowerPoint, Excel, and other Microsoft programs while creating reports and presentations.
  • Reliability, self-control, optimism, & audacity… Those who consistently make excuses, those who show disrespect, and most definitely those who are lazy are not suitable for this post.

All interested parties are encouraged to apply using the link provided. We will only get in touch with the shortlisted individuals.

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