Overview

Job Title: Human Resources Assistant

Job location: Mbeya, Tanzania

Job Categories: Administrative/ Clerical

 

 

Description of the Job

An Overview

Join the HJF Team!

A nonprofit organization devoted to improving military medicine is the Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF). Through the administration, management, and support of premier scientific projects that benefit both civilians and soldiers of the armed forces, we serve clients in the military, medical, academic, and government sectors. HJF has been an essential conduit between the military medical sector and its public and business partners since its establishment in 1983. The administrative capabilities and assistance provided by HJF enable military medical researchers and doctors to stay focused on their scientific objectives and pursue their research with excellence.

Support for the HJF Medical Research International, Inc. Tanzania (HJFMRI) program will be provided by this position.

 

Human resources Assistant, recruitment and selection, talent management, performance management, function evaluation, rewards, well-being, training and development, compliance, health and safety, staff relations and handling staff grievances, record keeping, HR audits, etc. are among the tasks that HJFMRI is looking for assistance with. In order to guarantee that the HJFMRI-Tanzania Human Resources objectives are fulfilled in the most compliant, effective, and efficient way possible, the job will support the HR function. Reporting to the Human Resources Coordinator, the role has its headquarters in Mbeya.

 

Responsibilities:

  • Help with the day-to-day management of the human resources department of HJFMRI-Tanzania.
  • Provide support for HR planning, hiring and selection, talent management, performance management, function assessment, rewards, training and development, compliance, health and safety, staff grievance handling, record keeping, HR audits, and other related tasks.
  • Help oversee the creation and execution of programs for capacity building and employee training.
  • Help with the new hire application processes, including creating position requests, gathering necessary applications, scheduling candidate interviews with interview committee members, and sending interview comments to candidates.
  • Help with handling grievances, disciplinary measures, and employee relations.
  • Help with the follow-up with the medical insurance service provider(s) to guarantee that employees receive their membership cards on time.
  • Help in the planning of HR initiatives, such as staff trainings, meetings, surveys, and minute taking.
  • Help with orientation and training programs as part of the new hire onboarding process.
  • Work together with other relevant departments (such IT and administration) to make sure that employees have access to workspace and office supplies.
  • Help with HR documentation, such as making sure employee personal files are sufficient (contain all necessary data and documentation) and current, and helping with HR audits.
  • Assist the HR department with secretarial tasks such as departmental paperwork, answering HR questions, making trip plans, and other errands.
  • Help with organizing and arranging staff meetings and other employee appreciation activities.
  • Complete any additional HR responsibilities that your supervisor assigns you in order to meet the position’s goals.

 

Qualifications:

Knowledge, abilities, and skills needed:

  • Extensive familiarity with the Employment and Labor Relations Act of Tanzania as well as best practices in human resources.
  • Exhibit sound judgment, be personable and professional, have strong problem-solving abilities, be able to manage several things at once, and be driven and well-organized.
  • Exhibit strong moral principles and integrity, among them confidentiality.
  • Able to function well under pressure and with a keen attention to detail.
  • Outstanding problem-solving, analytical, and organizing abilities.
  • The capacity to communicate and adhere to deadlines and timelines.
  • Exhibit outstanding professional judgment.
  • Outstanding interpersonal, communication, and relationship abilities, including diplomacy, adaptability, intercultural communication proficiency, and regard for coworkers.
  • Capacity to establish and preserve good relationships with stakeholders; proficiency in establishing and managing interpersonal interactions at all organizational levels.
  • The capacity to multitask and operate with little direction.
  • Competent with HR software and MS Office programs.

 

Training and Work Experience:

  • Requires a bachelor’s degree in human resources management or a similar discipline.
  • Three (3) or more years of appropriate professional experience in human resources management.
  • Experience with INGOs and PEPFAR (DoD, USAID, or CDC) in a cross-cultural environment is preferred.

 

Workplace / Work Environment:

  • The majority of this job will be done at an office.

A background check that may include, but is not limited to, calling your professional references, confirming your prior employment, education, and credentials, running a criminal background check, and, if necessary, a department of motor vehicles (DMV) check, is a requirement for employment with HJF. The Chief Human Resources Officer must give their prior consent before any qualifications may be regarded equivalent in place of the minimums that are specified.

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