Overview
Job Title: Logistics Assistant – Operations
Job location: Dar es Salaam
World Food Programme (WFP)
THE DEADLINE FOR THE APPLICATION:
On 17 December 2024, 23:59-GMT+03:00 East Africa Time (Dar es Salaam)
WFP celebrates and supports diversity. It is committed to providing equal employment opportunities to all of its employees and encourages qualified candidates to apply regardless of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, or disability.
CONCERN/ ABOUT WFP
World Food Programme is the world’s largest humanitarian agency, saving lives in emergency situations and employing food assistance to help people recover from conflict, disasters, and the effects of climate change.
People are at the heart of everything we do at WFP, and our vision for the future WFP workforce is one of diverse, committed, skilled, and high-performing teams chosen on merit, working in a healthy and inclusive work environment, embodying WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion), and collaborating with partners to save and change the lives of those we serve.
To discover more about WFP, visit https://www.wfp.org and follow us on social media to stay up to date on our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, and TikTok.
WHY JOIN US (WFP)?
The World Food Programme is a 2020 Nobel Peace Prize laureate.
WFP provides a highly inclusive, diverse, and multicultural work environment.
WFP engages in its workers’ personal and professional development through a variety of programs, including training, accreditation, coaching, mentorship, and internal mobility.
A career with the World Food Programme offers an exciting opportunity to work in numerous country, regional, and global offices throughout the world, as well as with enthusiastic colleagues who work relentlessly to guarantee that efficient humanitarian aid reaches millions of people worldwide.
We provide an appealing compensation package (please see the Terms and Conditions portion of this vacancy ad).
The WFP Tanzania Supply Chain provides monthly support to refugees in Western Tanzania by implementing the Supply Chain components of food delivery to those we serve.
Tanzania’s office plays a critical role in assisting regional offices in Eastern (RBN) and Southern Africa (RBJ) to deliver food to country offices on time, ensuring pipeline and distribution requirements are met.
While the unit’s current staffing levels are insufficient to provide the necessary support in all operational areas (including contracting, purchase order creation and management, operations monitoring and reporting), there is a clear need for a logistics staff member with experience in Supply Chain operations and coordination to be added to support CO staff in this unit.
Under the direct direction of the Head of Logistics, the incumbent will undertake the following duties:
THE ACCOUNTABILITIES AND RESPONSIBILITIES:
- To provide necessary support for contracting tasks such as RFQ drafting, bid analysis, and award letters.
- Track contract expiration and allocations under Tariff System Agreements.
- To support the timely ordering and delivery of goods and supplies to authorized partners and destinations.
- To provide support for logistics operations and activities, according to standard procedures and facilitating, directly or indirectly, the successful distribution of food assistance to beneficiaries.
- Support the administration of logistics vendor contracting activities, including performance monitoring and measurement.
- Make purchase order creation and management are supported by corridor regional offices throughout PO validation and closure.
- To contribute to the push for continuous improvement by analyzing existing operating modes to discover cost savings and service enhancement opportunities, such as solution re-engineering / redesign projects.
- To prepare accurate, comprehensive, and timely reports and other visual materials for use in Supply Chain dashboards to enable informed decision-making and consistency of information given to diverse stakeholders.
- Serve as the point of contact for all operational and reporting inquiries directed to the unit. This includes collaborating with other personnel in specific technical areas of responsibility to ensure a coordinated response.
- To respond to a wide range of technical questions/requests for assistance, following standard procedures and seeking guidance as needed, to ensure quick and accurate resolution of all inquiries with a high level of client service mindset.
- To contribute to budget development, monitoring, and revision for all delivery modes, while adhering to appropriate procedures and corporate standards.
- To assist in monitoring inventory management operations to identify trends and account for inventory status from source to recipient.
- To collect and compile data, create and/or contribute to reports (e.g., CCTI, SPRs, financial close, physical inventory, transport performance), and verify information correctness in corporate systems to enable informed decision-making.
- To liaise with internal and a small number of external partners to ensure effective logistical operations management.
- Perform any other duty as needed.
THE QUALIFICATIONS AND EXPERIENCE REQUIRED:
Education:
- The University degree in Supply Chain, Shipping, Logistics, Engineering, or a related subject.
Experience:
- At least one to five years of responsible work experience in operations and logistics for a commercial or national/international humanitarian organization.
The Desired experience.
- The analytical and conceptual work to help strategy development and implementation.
- The coordination of supply chain activities amongst functions and with external partners.
- The experience in process improvement and performance management.
The Knowledge and Skills:
- A proficiency in Windows and Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent analytical and critical thinking skills, as well as the ability to write clearly and simply.
- The ability to work in a multicultural setting with strong interpersonal and communication skills.
Languages:
- Fluency (Level C) in English.
The WFP Leadership Framework:
The WFP Leadership Framework outlines the basic standards of behavior that guide how we collaborate to achieve our purpose.
THE REASON ACCOMODATION:
The WFP is committed to promoting diversity, equity, and inclusion. Our recruitment process is designed to welcome individuals from all backgrounds, celebrate diversity, and foster a respectful atmosphere for all. We strive for an accessible and fair recruitment process. If you require any reasonable accommodations or have accessibility issues, please contact us confidentially at global.inclusion@wfp.org. Our DEI staff is here to guarantee that you fully participate in the recruitment process.
NO FEES DISCLAIMER:
United Nations does not charge any application, processing, training, interviewing, testing, or other fees associated with the application or recruitment process. Please reject any fee-based solicitations you receive. Furthermore, badges, logos, names, and locations are simply duplicated and replicated.
As a result, you should exercise extreme caution while providing personal information via the internet.
THE REMINDERS BEFORE SUBMITTING YOUR APPLICATION:
We strongly advise that your profile is accurate and full, including your career history, academic qualifications, language abilities, and UN Grade (where relevant).
After (once) your profile is complete, please apply and submit your application.
Please be sure you send your professional CV in English.
Please keep in mind that at this time, you will only need to submit your CV and Cover Letter.
Additional papers, such as passports, recommendation letters, and academic diplomas, may be needed in the future.
Please contact us at global.hrerecruitment@wfp.org if you encounter any difficulties submitting your application.
Only the shortlisted candidates will be notified.
All hiring (employment) decisions are based on organizational needs, job criteria, merit, and individual qualifications. WFP is dedicated to creating an inclusive workplace free of sexual exploitation and abuse, all forms of discrimination, harassment, sexual harassment, and misuse of authority. As a result, all selected individuals will undertake extensive reference and background investigations.
Members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU), and other similar bodies within the United Nations system with oversight responsibilities for WFP will not be offered any contract appointments during their service or within three years of ceasing that service.
