Overview

Job Title: Office Manager

Job location: Tanga.

 

About Us:

The Jane Goodall Institute (JGI) is an international community conservation organization that carries out Dr. Jane Goodall’s vision and legacy by preserving chimpanzees and encouraging communities to protect the shared natural environment. By doing so, we enhance the quality of life for people, animals, and the environment. We firmly think that everyone can have an impact and that everything is interconnected.

Reputable and quickly growing, the Jane Goodall Institute Tanzania (JGI-TZ) is a non-governmental organization dedicated to environmental education, socioeconomic development, conservation, and wildlife research. Dr. Jane Goodall, DBE, established the Jane Goodall Institute Tanzania (JGI-TZ) in 2001. The JGI Tanzania and its partners work closely with local communities in Tanzania, inspiring hope through the collective power of individual action. Through community-centered conservation, chimpanzee research projects, environmental education for youth, and the creative application of science and technology, we make a difference.

With assistance from its donors, the Jane Goodall Institute Tanzania is now looking to hire competent and qualified Tanzanians to fill the following open positions:

Office Manager is the title of the job.

Project: Coastal and Marine Ecosystems: Conservation and Sustainable Management (COSME).

Tanga is the duty station.

Line of Reporting: Project Manager.

Minimum Skills for the Position and Additional Needs:

The following will be among the minimal qualities needed for the position:

  • A person with a bachelor’s degree in communications, business administration, or a similar discipline.
  • Three to six years of experience managing an office or in an administrative capacity.
  • Excellent attention to detail, great time management and organizational talents, the capacity to set priorities, the ability to solve problems independently and with drive, a high degree of integrity, and confidentiality are all required.
  • A fair amount of coordination and support for logistics, information management, and workflow Technical know-how and job knowledge; organizing, multitasking, and planning.
  • Must be knowledgeable about computers and adept with Microsoft Office.
  • Prior experience carrying out conservation-related projects as an NGO employee.
  • Good communication abilities; both written and spoken Swahili and English are spoken with ease.
  • Prior experience organizing outreach campaigns and trip initiatives.
  • The capacity to lead a group of employees, interns, and volunteers with effectiveness.
  • It is preferred to have training and expertise in sustainable natural resource management and conservation education.
  • An additional benefit will be prior Roots and Shoots membership or involvement.
  • Computer savvy and capable at using Word, Excel, PowerPoint, Outlook, and data analysis software.
  • In collaborating with a range of organizations, departments of government, foreign agencies, and partners.

Principal Job Tasks and Responsibilities:

The principal duties will comprise, but not be restricted to:

  • Arrange for a variety of formal meetings with donors, NGOs, government ministries, and other stakeholders.
  • Inform the project manager of all booked appointments, meetings, critical dates, and other matters.
  • Keep up filing systems, important office records, agreements, and memoranda of understanding.
  • Write a variety of letters using the JGI Tanzania standard correspondence format.
  • Handle the renewal of different licenses and service agreements; make travel and lodging arrangements for JGI employees and guests.
  • Respond to and record calls, emails, and invitations.
  • Make sure everything runs smoothly, including the utilities, cleaning, maintenance, and other tasks.
  • Attend to office guests’ varied needs and keep track of visitors’ registrations.
  • Arrange different workshops and workplace gatherings.
  • Verify the availability of office supplies and stationery, car insurance, fuels and oils for generators, and office buildings.
  • Make that all office expenses, including those for travel and lodging, fuel, water, phone, energy, security, and air travel, are paid on time and appropriately.
  • Make sure all office property, including all vehicles, assets, and equipment, is well-maintained. Make sure that JGI Asset tags are applied to every object.
  • At the end of the year, oversee and inventory all office equipment.
  • Assist with official banking matters, manage small amounts of cash, send digital payments, and plan retirements appropriately.
  • Assist the Dar office with any requests that call for the Tanga Office to closely monitor them.
  • Under the direction of the procurement manager and in accordance with JGI Tanzania’s procurement policy, carry out the COSME project’s procurement procedure.
  • Provide comprehensive, timely, compliant, and well-documented support for the procurement, supply, delivery, storage, and disposal of goods and services, as well as logistical operations, at the most economical levels.
  • Carry out any additional tasks that the supervisor may assign you.

How to Apply:

The most recent Curriculum Vitae (CV) or resume, copies of pertinent academic transcripts and certificates, references, three names of reliable references, and a daytime phone number or email address should be included with all applications. They should be sent to the following email address: recruitment@janegoodall.or.tz.

The only candidates who make the final shortlist will be interviewed and given feedback on the interview.

Deadline: Thursday, June 28, 2024, no later than 5:00 p.m.

As an equal opportunity employer, JGI Tanzania evaluates applications only on the basis of merit, disregarding factors such as gender, marital status, race, national or tribal origin, or religious beliefs.

WE STRONGLY IMPROVE QUALIFIED FEMALE APPLICANTS TO APPLY.

To apply for this job email your details to recruitment@janegoodall.or.tz.