Overview
Job Title: Procurement and Logistics Assistant
Work location: Dar es Salaam
International Organization for Migration (IOM)
The Job Description:
The successful candidate will be responsible for the following duties and responsibilities:
THE RESPONSIBILITIES:
The responsibilities and accountabilities.
- To organize and monitor all procurement activities in accordance with the needs of the IOM Dar es Salaam and the IOM Procurement Policy. Establish and execute necessary methods to prevent fraud and ensure transparency.
- To process purchase requisitions (PR), requests for quotes (RFQ) with vendors, and prepare bid analysis summaries (BAS) before preparing financial purchase orders (POs).
- To ensure that all purchase documents are routed for approval in accordance with the IOM permission matrix applicable to the mission in the Republic of Tanzania.
- When all consignments have arrived, prepare Request for Payment (RFP) forms and close purchase orders; submit RFP copies together with supporting paperwork to the account’s unit.
- On a local level, work with customs and tax officials to expedite the clearance of IOM consignments as required by country legislation.
- Maintain and update an inventory list and tracking system for all IOM assets in Dar es Salaam, and establish/streamline procedures for managing and safeguarding all IOM Dar es Salaam assets/supplies. Manage asset disposal in accordance with IOM guidelines.
- To keep all car registration documentation, taxes, and stamps in accordance with current rules and regulations.
- To liaise with the IOM Administration in Dar es Salaam to ensure that all IOM assets are insured at all times by a reputable insurance company on the best terms and circumstances. Follow up on any allegations that arise.
- To organize the maintenance of all office equipment (except IT equipment) and security at the Dar es Salaam office, as well as the continuing provision of all needed utilities.
- Keep a file for each car including copies of the purchase invoice, insurance, and other pertinent paperwork.
- Complete IOM Dar es Salaam clearing and forwarding assignments. Advise on the importing and exporting of any duty-free commodities, and support foreign staff in getting necessary documents/licenses/exemptions, as needed.
- Complete any other related tasks as requested.
THE QUALIFICATIONS:
Education.
- A holder a secondary school diploma and four years of work experience.
- A bachelor’s degree along with two years of legal or related employment experience.
An accredited universities are those that appear in the UNESCO World Higher Education Database.
Experience.
- The experience with international, public, or contract procurement, as well as supplier management, is necessary.
- Knowing the legal aspects of contract management will be advantageous.
- The ability to work under pressure and meet deadlines.
Skills.
- A strong computer abilities, particularly in Microsoft Excel, Word, and Outlook.
Languages.
Required.
- A fluency in English is necessary (both spoken and written).
Desirable.
- The working knowledge of French and/or Spanish.
The Required Competencies:
- The IOM’s competency framework can be viewed at this URL. Competencies will be evaluated throughout the selection process.
Values:
All IOM employees must adhere to and display these three values:
- The inclusion and diversity: Individual and cultural differences are respected and encouraged. Promotes diversity and inclusiveness.
- The integrity and transparency: Upholds high ethical standards and behaves in accordance with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates the capacity to operate in a composed, competent, and committed manner, as well as exhibit thoughtful judgment when dealing with day-to-day issues.
- Courage: Demonstrates a desire to speak up on important problems.
- Empathy: Demonstrates sympathy for others, making them feel safe, respected, and properly treated.
The Core Competencies-Behavioral Indicators (Level 1)
- Teamwork: Fosters and fosters effective collaboration within and between units in order to achieve common objectives and maximize results.
- Delivering results: Creates and delivers high-quality results in a service-oriented and timely way. Is action-oriented and devoted to attaining agreed-upon goals.
- Managing and sharing knowledge: Consistently strives to learn, share, and innovate.
- Accountability: Takes ownership of attaining the Organization’s aims and accepts accountability for own actions and delegated tasks.
- Communication: Promotes and facilitates clear and open communication. Explains complex concepts in an educational, inspiring, and motivating manner.
Managerial Competencies – Behavioral Indicators (Level 1) (applicable only if role involves direct reports).
- Leadership: Provides a clear sense of direction, sets an example, and exhibits the ability to carry out the organization’s vision. Helps people recognize and develop their leadership and professional potential.
- Empowering others: fosters an environment in which employees may give their all and reach their full potential.
- Building Trust: Encourages common values and fosters a culture of trust and honesty.
- Strategic thinking and vision: Works strategically to achieve the Organization’s goals while communicating a clear strategic direction.
- Humility: Leads with humility and is willing to admitting one’s own shortcomings.
Take Notes:
- Any offer made to the candidate in response to this vacancy notice is contingent on funding confirmation.
- The selection procedure may be utilized to fill similar posts across many duty stations. Recommended candidates will be eligible to be appointed to a similar job for a term of 24 months.
- This position is subject to local recruitment. Only individuals holding a valid residency and work permit for the nation where this post is based will be eligible for consideration.
- The appointment shall be contingent on confirmation that the candidate is medically fit for appointment, proof of residency, visa, and authorizations by the relevant government, as applicable.
- The IOM has a zero-tolerance policy for conduct that contradicts the United Nations’ and IOM’s goals and objectives, such as sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disability.
- The IOM does not charge a fee for any step of the recruitment process. IOM does not request any information about financial accounts.
- The IOM only accepts full applications submitted via the IOM online recruitment portal. The online tool also allows candidates to monitor the status of their application.
The application deadline is March 14, 2025, 2:46 PM.
