Procurement Assistant at Medical Teams International (MTI) – 2024

Overview

Job Title: Procurement Assistant

Job department: Operations

Job location: Kasulu, Kigoma

The required travel: Up to 10%

The Work Team: Logistics & Procurement

The Working days & Hours: Monday – Friday, 40 – 48 hours/ week, Occasional weekends and Public holidays.

Medical Teams International

 

 

 

The MTI Calling:

We courageously break down obstacles to health and restore wholeness in a suffering world because we dare to love like Jesus.

The Medical Teams International has a zero-tolerance policy for sexual harassment, exploitation, and abuse in the workplace and other locations where the organization provides services, as well as strong safeguarding standards for children and vulnerable adults. Hiring decisions will place appropriate focus on evaluating individuals’ eligibility through extensive background checks, police clearances, and professional reference checks in addition to technical competence, recruiting, and selection.

 

 

OVERVIEW OF THE JOB:

accountable for supporting national procurement of products, transportation, subcontracted labor, and services.

 

THE RESPONSIBILITIES OF A JOB:

• Participate in all national procurement activities, including transportation, subcontracting, and services.
• Negotiate rates and suggest new suppliers for validation while supporting all procurement processes in compliance with MTI and donor policies and procedures. Be transparent, accountable, efficient, timely, and economical in all aspects of the process.
• Coordinate with the logistics officer to plan the transportation of products and services that are purchased at the national level.
• In accordance with MTI and donor policies, submit and gather quotes and tenders.
• Help monitor vendor contracts and collaborate closely with user departments to guarantee successful and efficient execution; facilitate prompt vendor payment by delivering all necessary paperwork on time.
• Fill out and properly file all procurement paperwork.
• Encourage the regular conducting of local market surveys to obtain comprehensive information regarding the availability and cost of local goods.
• Ensure that the commodities being disposed of are coordinated, compliant with relevant licenses, and adequately documented.
• After preparing payment vouchers and receiving invoices, submit them to finance.
• Help colleagues by offering advice on procurement-related issues.
• Encourage a culture of understanding and adherence to the code of conduct requirements of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace rules in order to support the safety of program participants and staff. In order to promote strong safeguarding practices, adhere to the safeguarding code of conduct and behavior expectations, and comprehend the child and adult safeguarding policy and procedures, incumbents must remain vigilant and responsive to any risks pertaining to the safety of children and adults.
• Additional tasks as they come up.

 

 

THE LICENSES, CERTIFICATIONS AND EDUCATION:

• It is necessary to have a diploma in business administration, supply chain management, procurement and logistics, or a similar discipline.
• A bachelor’s degree in business administration, supply chain management, procurement and logistics, or a similar discipline is advantageous.
• A professional qualification (CPSP, CIPS, CILT, CPP, CPPM, CDPP, CPDW) with the Procurement and Supplies Professional and Technicians Board (PSPTB) is preferred.

 

THE EXPERIENCES:

• Two years of expertise in logistics and procurement.
• An additional benefit is familiarity with procurement-specific processes and donor assets (UN, USAID, etc.).

 

SKILLS, KNOWLEDGE, AND ABILITIES:

THE KNOWLEDGE:

• Extensive familiarity with all aspects of supply chain management, including as contracts, warehousing, distribution, fleet management, and asset management.
• Extensive familiarity with ERP systems.

 

 

THE SKILLS:

• Exceptionally adept at managing inventory logistics with ERP systems.
• Strong influencing, negotiating, and interpersonal skills.
• Adept at handling a budget.
• Competent in team building and leadership.
• Competent with Word, Excel, and Outlook on Microsoft Word.
• An excellent grasp of spoken and written English.

 

THE ABILITIES:

• The capacity to act honorably, guarantee security, and make sensible use of resources.
• A strong desire to mentor others.
• Really well-organized and proficient in mathematics.
• The capacity to accurately and thoroughly keep accurate records.
• The capacity to uphold the MTI Code of Conduct and support MTI Calling.

 

 

THE PHYSICAL CONDITIONS:

The Physical requirements:

The physical requirements listed below are typical of what an employee must be able to accomplish in order to properly carry out the basic duties of this position. It is possible to make reasonable modifications so that people with impairments can carry out necessary tasks.

• Frequent use of digital and database systems, personal computers, and other office productivity tools like printers and copiers.
• Often reaches, handles, touches, or feels objects, materials, computers, and medical equipment using hands, fingers, and arms.
• Regular information sharing and communication between coworkers and people of concern, which calls on the capacity to hear, speak, convey, and express oneself.
• Regular close vision and focus adjustment capability.
• Occasionally climbs and descends a ladder, set of steps, or stairs.
• Move around the office from time to time to interact with coworkers, use file cabinets, and other equipment.
• Occasionally, the worker must move and/or lift up to 50 kg.
• Hardly ever arranging oneself to bend, kneel, squat, or crawl.
• When in transit mode, traveling from time to time over uneven or hilly terrain in a car or on foot.

 

Workplace/ Work environment:

The features of the work environment that are outlined here are typical of what an employee will experience when carrying out the primary duties of this position. It is possible to make reasonable modifications so that people with impairments can carry out necessary tasks.

• The workplace typically has a reasonably calm noise level.
• The worker could have to go to far-flung places where there are threats to their health, poor hygienic conditions, harsh weather, and substandard living arrangements.

 

 

NOTE:

The job description provided above aims to outline the basic scope and caliber of work being done by employees holding this position. It is not meant to be a comprehensive list of all the tasks, responsibilities, and abilities needed by employees in this role. As the demands of the position, department, or organization change, so too are duties, responsibilities, and skill sets susceptible to modification. The job description does not represent an employment contract between the employer and employee and is subject to change by Medical Teams International as job requirements change. Instead, it reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

 

 

How to Apply:

• Interested candidates should send their resume and cover letter to recruitmenttz@medicalteams.org via email. The single document should be in Word or PDF format and include three references from the applicant’s workplace.
• At the bottom of your resume, state your notice period, present and prior salaries, and expected salary.
• In the subject line, explicitly state the position you’re applying for (Procurement Assistant).
• The application deadline is October 1, 2024, at 1700 HRS. For the interview, only those who have been shortlisted will be contacted. This is a seven-day only opening.
• We especially encourage female candidates to apply. Medical Teams is dedicated to having a diverse staff and is an equal opportunity employer.

 

Alert: Be advised that Medical Teams does not impose fees at any point during the hiring process (application, interview, application processing, or any other price). Bank account information is not requested by Medical Teams. In the event that payment is requested, please email recruitmenttz@medicalteams.org.