Overview
Job Title: Procurement Manager
ALAF
Procurement Administration
- In collaboration with the reporting manager, create the yearly and monthly procurement plans with an emphasis on: On-time delivery of services that have been purchased.
Getting the most for your money
As demanded by the relevant user departments, timely delivery of supplies, equipment, spares, and engineering utilities is ensured by using buying power leverage. - Keep track of the items that are ordered and received to guarantee that all procurement paperwork is submitted correctly.
- Based on the terms of payment, create a cash flow and payment estimate for imports and local purchases.
- Inform internal clients on the proper procedure to be followed in the procurement process.
- Follow the Procurement Policy when managing the tender process.
Relationship Administration
- To guarantee business continuity, cultivate and preserve positive and cooperative working relationships with vendors, coworkers, and management.
- In order to detect bottlenecks and identify actions to answer questions or issues presented, facilitate supplier meetings where the topic of procurement processes is discussed.
- Collaborate with different service providers to attain value by negotiating fixed contractual arrangements, minimizing duplications, and maximizing savings benefits.
- Oversee the fulfillment of the contract, including delivery, insurance, damage claims, warranty renewal, and renewal.
- Manage supplier relationships, contracts, tenders, quotes, negotiations, evaluation awards, and other corporately compliant procurement processes in a collaborative and effective manner that yields high-value commercial outcomes.
- Keep an up-to-date supplier database.
Management of Budgets
- Create the yearly supply chain budget based on operational and financial goals.
- While discussing budget variations with the reporting manager, keep an eye on the operating budget to make sure spending is in line with allocated funds.
- Authorize spending in accordance with the authority delegation or approval matrix.
Keeping records
- Collaborate closely with the logistics manager and warehouse to keep up-to-date, accurate records of receipts and to guarantee prompt processing of GRNs.
- Record all procurement actions, whether they are local or imported, and make sure you keep an up-to-date record of pricing adjustments.
- Collaborate with the Commercial Officer [Inbound] to guarantee accurate and timely preparation of LCs and Cost sheets.
- Provide a suitable filling system so that records may be accessed and retrieved with ease.
Control the KPI Dashboard for the Supply Chain
- Create a KPI dashboard for the supply chain department and carry out monthly updates and reporting in collaboration with the reporting manager.
Human Resource Management
- Engage in the hiring process of subordinates in coordination with the Human Resources Department and management.
- Oversee the work of direct reports, making sure that annual goals are agreed upon, comparing performance to those goals, and addressing areas of non-performance.
- Oversee employee development and determine training initiatives that promote career advancement.
- Participation in the department’s succession planning process, in collaboration with management.
- To promote teamwork and personal development, coach and mentor team members.
- As per the approval matrix, approve time off, living expenditures, and travel costs.
Conditions
- A degree in a related discipline, such as procurement, supply chain, business administration, economics, engineering, management, or transport and logistics. An extra benefit is having a master’s degree and prior SAP S/4 Hana experience.
- Certification by the PSPTB is required.
- Years of general work experience: 8 years, Particulars of the role (years, level, discipline): four years at least in an executive role.
- Strong knowledge of relevant rules and supply chain management concepts in the context of Tanzania.
- High vitality, maturity, and personal presence; proven capacity for innovation and change-supporting.
- Outstanding analytical, planning, and organizational abilities, as well as problem-solving and communication skills.
- Strong interpersonal skills and the capacity to collaborate and interact with others in both internal and external teams.
- Outstanding organizing abilities on a personal level, including the capacity to prioritize, multitask, and fulfill deadlines.
- The capacity to listen well and comprehend the motivations and backgrounds of others, as well as the ability to see problems, create views, draw conclusions, and offer advice.
- Demonstrates pride in accomplishments and labor.
- Capacity to handle and communicate sensitive material and exercise independent judgment.
