Overview

Job Title: Purchasing Officer

Job location: Dar es Salaam

Answers to (Reports to): Purchasing Manager

Kyosk

 

 

The Purpose:

Effectively manage the supply chain/buying items from suppliers and timely delivery to warehouses at the best prices, in the proper quantities, and on time to maximize Kyosk’s market offering while establishing and nurturing solid relationships with our suppliers.

 

The Roles and responsibilities:

  • The payment management: Prepare LPOs from all warehouses for approval by Purchasing manager as per product movement. Send LPOs to relevant suppliers and confirm deliveries; adhere to and ensure minimal lead times for deliveries as per LPOs.
  • The Purchasing: Ensure that all purchasing targets are met by following up with warehouses on completion and attainment. Follow up with the accounts to ensure that rebate payments are processed. Negotiate for the best trade terms, margins, and discounts.
  • The Stock management include monitoring stock levels in warehouses and providing appropriate suggestions. Begin stocking up ahead of time for peak seasons such as back-to-school, Christmas, and the end of the month. Add new items to the catalog/inventory, and update inventory prices as needed.
  • The Supplier management entails updating files and documentation relating to supplier agreements. Communicate expirations, damages, and outmoded items to suppliers for resolution; manage official meetings with vendors. Compare and double-check market prices to get the greatest bargain. Examine chances for corporate savings through negotiation and purchasing best practice tools and processes.
  • The Data Management: Analyze data and reports, and keep accurate records of corporate purchases. Prepare applicable purchasing reports and meeting minutes; reconcile purchases with Finance at the end of each month. Compile data on supplier performance to facilitate evaluation.
  • The market analysis entails continuously monitoring market trends, competition strategies, and market suppliers to maintain alignment and understanding of current market and industry trends.
  • Work together seamlessly with other relevant departments to achieve the company’s goals.
  • Other duties within the purchasing department as assigned by the Purchasing Manager.

 

 

The Skills and Competencies:

  • Analytical and logical thinker.
  • Pay attention to detail.
  • Drive for Execution.
  • Commercial Acumen.
  • Self-motivated.
  • Honesty and integrity.
  • Tech savvy.

 

The minimum requirements:

  • A relevant degree in business and/or supply chain.
  • A professional qualification in supply chain is advantageous.
  • Be knowledgeable about purchasing functions with at least three years of experience, preferably in retail.
  • Excellent knowledge in purchasing, negotiation, commercial understanding, and cost breakdown.
  • Capable of adding value, reducing costs, and contributing to business improvement.
  • A thorough understanding of the retail market is advantageous.
  • Be able to meet tight and dynamic timelines.

 

About the company:

At Kyosk.App, we take great satisfaction in our role as a Business to Business Technology Platform. We are committed to overcoming the digital distribution gap for middle- and low-income groups, particularly smallholder farmers. Our platform is completely product and service agnostic, allowing businesses to engage with these communities via local retail shops.

Today, we are excited to announce that our Platform supports a thriving community of over 250,000 Retailers. We use small retail establishments as a way to connect with these communities, offering a smooth and direct contact between suppliers, conventional retailers, farmers, and local diners.

Across Africa, these small outlets known as kiosks account for more than 60% of retail sales. We are on a mission to give customers with a diverse choice of high-quality products that are consistently delivered to their doorsteps at fair market pricing.

We also assist manufacturers and farmers in expanding their network and product offerings by delivering last-mile delivery to hard-to-reach locations, as well as data for better demand and business planning.

The platform not only facilitates product distribution, but also assists service providers such as financial institutions in reaching and providing their services (for example, credit, savings, and insurance) to communities through our network of tiny retail outlets called Kiosks. Kyosk is available in approximately 40 locations throughout Kenya, Tanzania, Uganda and Nigeria.

 

The application deadline: March 5, 2025.

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