Overview

Job Title: Purchasing Officer

Reports directly to: Supply Chain Officer (SCO)

Work location: Liwale, Lindi

Médecins Sans Frontières 

 

 

An multinational, nonpartisan medical humanitarian organization.

 

 

THE MAIN PURPOSE:

Perform day-to-day purchasing activities in a specific supply office (coordination or project level) in accordance with MSF norms and standards to guarantee the mission/project runs smoothly and efficiently.

 

THE ACCOUNTABILITIES:

Perform on a daily basis the purchasing activities of a supply office and analyzing market sources. Performing day-to-day purchasing activities for a supply office, monitoring market sources and competitive price circumstances among multiple suppliers to assure an ongoing supply of commodities while adhering to procurement procedures and MSF standards and protocols. This includes the following activities:

  • A constantly monitoring the local market, looking for products and suppliers that provide the most value for money, and negotiating prices to ensure the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and notifying the Supply (Activity) Supervisor / Logistics Supervisor of any changes to the data, such as price, address, and available products.

 

  • At the request of the line manager, get various quotations from suppliers in accordance with the MSF Purchasing policy, and place purchase orders with pre-selected suppliers whose prices have been agreed upon.

 

  • To request invoices or receipts for all purchases as soon as possible, ensuring that they are properly filled out, and translating information written in the local language prior to approval.

 

  • Manage the administrative and accounting operations associated with purchases, such as filling purchase orders, reviewing delivery notes (against orders), managing advances provided by the Finance Department, etc. After making a purchase, update the information on your buy list.

 

  • Assisted with the reception control procedure with the storekeeper.

 

  • Carry out/ performing allotted tasks in accordance with his/her activity and the job description.

 

The Minimum Education Qualification:

  • Secondary education is required, and commerce-related studies are preferred.

 

The Experience:

  • Minimum of two (2) years of experience in supply chain-related jobs.

 

 

The knowledges:

  • Computer knowledge is required (including Word, Excel, PowerPoint, and logistics/supply chain ERP).

 

The Languages:

  • A fluent in English and Swahili (speaking, reading, and writing).

 

The Competences:

  • Results and quality orientation.
  • Teamwork and collaboration.
  • Behavioral Flexibility.
  • Commitment to the MSF principles.
  • Service Orientation.
  • Stress management.

 

The women, persons with disabilities, and anyone who feels like they are part of a minority are encouraged to apply. MSF is committed to creating a safe workplace with zero tolerance for any type of abuse.

 

The application Details:

All the interested candidates must submit a motivation letter, CV, and a copy of their relevant professional credentials by Friday, Sunday, March 02nd, 2025, at 4:00 PM. Please include the job title “PURCHASING OFFICER” in the email subject.

 

Please send your application to: MSFCH-Tanzania-Recruitment@geneva.msf.org. Applications can also be submitted at MSF offices at Uporoto Street, Plot No.74, House No.22, Ursino Estate, Victoria, Dar es Salaam, Nduta Refugees Camp, Kibondo District, MSF Guest House Kibondo, and Liwale, Lindi.

 

The MSF prioritizes the security of your personal information. By submitting your application, you agree that MSF may use your data solely for the recruitment process to obtain all of the information and documentation required to proceed with the recruitment, validation of your application, and selection of the best suitable applicant. Your information will be kept secret. Only personnel involved in the recruitment process have access to your information. MSF will not sell your data under any circumstances.

If you have any queries or requests, please email MSFCH-Tanzania-PAM@geneva.msf.org.

 

The MSF is committed to fostering an inclusive culture that promotes and supports our employees’ different perspectives. We aspire to establish workplaces where teams of individuals with varied origins, traits, viewpoints, ideas, and experiences collaborate to advance MSF’s social goal of improving outcomes for patients and communities we serve. We encourage applications from people of all genders, ages, sexual orientations, races, backgrounds, faiths, beliefs, ability levels, and other diversity features.

 

The MSF does not accept sexual exploitation and abuse, nor any form of discrimination or harassment, including sexual harassment. As a result, all selected candidates will have their references checked.

Please keep in mind that applying to MSF is free, and MSF does not charge applicants to have their applications considered.

Only the short-listed candidates will be contacted.