Overview

Job Title: School Office Administrator 

Work location: Usa River, Arusha

The School of St. Jude

 

 

 

We are seeking for a skilled and dedicated School Office Administrator.

Are you interested in working with one of Africa’s top charities? Are you meticulously organized and detail-oriented, with a strong desire to support educational initiatives? Does it sound like we are talking about you? Continue reading!

 

The working Station:

  • Smith Campus, Usa River, Arusha, Tanzania.

 

 

About Us:

The School of St Jude is a pioneering force in philanthropic education in Africa. Every year, we provide 1,800 students with a free, high-quality education, hundreds of graduates with access to further education, and over 20,000 government school pupils with great teachers. St Jude’s is supported by wonderful donors from all over the world, who enable us to fulfill our purpose of providing a free, high-quality education to bright, disadvantaged Tanzanian kids.

 

 

Who are you?

  • You are a very organized and detail-oriented individual.
  • You have great communication and interpersonal abilities.
  • You are enthusiastic about education and having a positive influence.
  • You fall asleep at night thinking of efficient and well-organized office operations.

 

 

What You will Do:

  • Make sure that the administration office runs well so that teachers and administrators may carry out their jobs properly and professionally.
  • To maintain an appropriate supply of office supplies and stationery at all times.
  • To ensure that all office machinery are in good working order, and that extra ink and paper are always accessible;
  • Report any problems to your supervisor.
  • To oversee the printing process to ensure that exam papers are delivered to teachers on time, in good quality, and in sufficient quantities.
  • To fulfill the office’s purchasing requirements and deliver stationery to students and employees.
  • To receive visitors and direct them to the proper offices.
  • Create and distribute monthly stationery usage reports for both staff and students, including photocopies, exercise books, pencils, gate pass records, and printing.
  • Make daily updates of staff and student attendance in the Admin folder, email, and iSAMs.
  • To oversee the timely filing and archiving of students’ documentation in accordance with the approved checklist forms.
  • To participate in scholarship application days.
  • To assist the academic office in organizing paperwork required for school events such as award certificates, etc.
  • To assist the head of school with secondary board meeting logistics to ensure that the meeting runs smoothly.
  • On a daily basis, check for precise measurements of students’ food to verify protocols are followed.
  • To draft new procedures or review existing ones to ensure they are relevant and up to date.

 

 

What we are looking for.

  • A minimum diploma in office administration or a similar discipline from a licensed and approved college in East Africa.
  • The previous administrative experience, preferably in an educational setting, of at least three years.

 

 

Join us/ Work with us!

  • Excellent organization and multitasking skills.
  • The excellent communication and interpersonal abilities.
  • Proactive work ethic and the ability to function independently.
  • This skill will be examined for individuals who can type at least 50 words per minute (WPM).
  • A mature and ethical individual capable of maintaining a high level of work ethics and professionalism when handling sensitive assignments.

 

 

 

Why us?

  • The opportunity to apply your skills and knowledge to combat poverty through education and make a good difference in Tanzania.
  • An adaptable and friendly community of international and local employees.
  • Numerous prospects for career advancement and development.
  • A mid-morning tea and lunch (on working days).

 

 

If you’re interested

Send your cover letter and an updated curriculum vitae to: recruitment@schoolofstjude.co.tz (subject line must include the reference number: TSOSJ/HR/ACDM/SMI/01/26).

Applications conclude on November 10th, 2024.

Only the shortlisted candidates will be contacted.

 

 

 

NOTICE:

AVOID DECEPTIVE ACTIVITIES IN THE RECRUITMENT PROCESS AND JOB ADVERTISEMENTS. AT ANY POINT DURING THE HIRING PROCESS, INCLUDING THE OFFER STAGE, THE SCHOOL OF ST. JUDE DOES NOT  ASK FOR PAYMENT. ANY REQUESTS FOR PAYMENT SHOULD BE TURNED DOWN AND THE LOCAL LAW ENFORCEMENT AUTHORITIES SHOULD BE NOTIFIED SO THAT THE PROPER ACTION CAN BE TAKEN.