Overview
Job Title: Supply Chain Officer (Warehouse Management)
Job location: Nduta
Application deadline: 1/2/2025
Danish Refugee Council (DRC)
The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization that was founded in 1956 and offers direct aid to conflict-affected populations in over 40 countries worldwide, including refugees, internally displaced people (IDPs), and host communities. Since the start of the Burundi refugee crisis in 2015, DRC has been carrying out emergency response initiatives in Tanzania in three camps for refugees in the Kigoma Region near the Burundian border. Sectors including Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP, and Legal), Shelter and Infrastructure, and Economic Recovery are all part of DRC’s integrated projects for refugees, asylum seekers, and host communities.
The overall purpose of the role:
Day-to-day Warehouse Management. To guarantee that the supply chain function runs smoothly and meets program needs in accordance with the DRC Operations Handbook, donor and government norms and regulations.
The main responsibilities:
The Warehouse Management:
- Ensure full compliance with warehouse/inventory management.
- To receive, storing, and sending items in accordance with the DRC warehouse management policy.
- Make sure that all warehouse premises meet safety and security standards.
- On a daily basis, supervise warehouse cleanliness and keep everything in good order and tidy.
- To collaborate closely with procurement partners to receive all incoming items and organize the necessary storage space, loaders, and paperwork before the commodities arrive.
- Physical inventory checks are conducted on a monthly or regular basis in accordance with DRC and donor criteria.
- To manage warehouse operations and general storage of facilities and consignments.
- To provide weekly and monthly warehouse stock reports to the Supply Chain Team Leader – Logistics.
- To provide timely information on goods that must be disposed of, including unused or expired commodities (broken, expired, etc.).
- Following up on deliveries and coordinating with other warehouse colleagues to ensure that diverse items and services are delivered to different places.
- To make prior communication and arrangements for shipping products from one area to another.
- Make follow up on getting camp entrance permits for the Nduta and Nyarugusu refugee camps. This includes working with the Government Authority, DRC industry leaders, and other supply chain colleagues to ensure that camp admission permits are issued on time.
- To provide timely incident reports on warehouse facilities or consignments held in the warehouse in the event of any discrepancies.
- To provide information to Supply Chain professionals in charge of asset management in the event that a new asset or equipment is purchased and needs to be received, stored, or dispatched.
- To secure all warehouse documents in accordance with the DRC filling SOP.
- To support the Supply Chain Team Leader in providing correct, up-to-date documentation in the event of an audit.
- To adhere completely to the DRC code of conduct.
- Carry out/ perform additional duties as assigned.
The Representation:
- Develop and maintain good relationships with external stakeholders involved in the supply chain. This comprises vendors, relevant governmental entities, UNHCR, and its logistical partner.
The Essential Experience:
- A minimum of three (3) years of experience in Supply Chain in a humanitarian setting.
- The knowledge of supply chain management, specifically logistics.
- Understanding/ knowledge of important donor rules and compliance procedures, such as UNHCR and DANIDA.
- The experience with DRC Dynamics or a comparable ERP system.
- Complete professional proficiency in English and Kiswahili.
- Superb/ excellent communication abilities, both oral and written.
The Competency Profile:
- Compliant and detail-oriented.
- A strong team player.
- The excellent interpersonal skills; culturally aware and adaptive.
- Be flexible, energetic, and open to learning from others.
Required Education:
- A bachelor’s degree or diploma in a related sector, as well as field experience.
- A Certificate of Humanitarian Logistics and Supply Chain Management.
Language(s):
- Proficient in both written and spoken English, as well as Swahili.
Details:
The employment category: Band H
Answers to/ Reports to: Supply Chain Team Leader
The Technical Line Manager: Supply Chain Manager
Report direct to: N/A
The Unit/ Department: Supply Chain
Job location: Nduta
The key stakeholders (both internal and external):
- The DRC employees (Staffs).
- Refugees and donors.
All DRC responsibilities need the post-holder to master the following fundamental competencies:
- Striving for excellence: You prioritize achieving goals while maintaining an efficient procedure.
- Collaborating: means involving relevant parties and encouraging input.
- Taking the lead: You assume responsibility and initiative while striving for innovation.
- Communicating: You listen carefully and talk clearly and honestly.
- You demonstrate integrity by acting in accordance with our vision and principles.
To provide Equal Opportunities: We are dedicated to building an inclusive and healthy workplace culture based on mutual respect for all employees. All applications are considered for employment without regard for race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other characteristic. At DRC, we encourage diversity and value our workers for who they are, as well as their distinct abilities, histories, and viewpoints. We invite all candidates to apply.
DRC attempts to attract, motivate, and retain qualified national staff for its activities. As such, we actively urge both national and diaspora applicants to apply for this post. Candidates should keep in mind, however, that DRC cannot employ a person of the country in which he or she will be working (in this case, the United Republic of Tanzania) on an international contract.
Promoting high standards: The DRC’s ability to protect and assist refugees, IDPs, and other persons of concern is dependent on our staff’s ability to uphold and promote the highest standards of ethical and professional conduct in accordance with DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough and comprehensive background investigations as part of the recruitment process.
The Applications and CVs:
Only motivated applicants that address the specified obligations and meet the necessary credentials, along with a CV, will be evaluated.
DRC only accepts applications submitted through our online application form at www.drc.ngo under JOB.
The DRC as an employer:
Working in the Democratic Republic of the Congo will allow you to join a worldwide workforce of about 8000 individuals spread over 40 countries. We’re proud of our:
- The professionalism, influence, and expertise.
- Humanitarian approach and the job we conduct.
- Purpose, meaningfulness, and personal contribution.
- The culture, values, and strong leadership.
- Fair compensation and ongoing development.
The capacity of the DRC to protect and assist refugees, IDPs, and other persons of concern is dependent on our staff’s ability to uphold and promote the highest standards of ethical and professional conduct in relation to the DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough and comprehensive background investigations as part of the recruitment process.
If you have any concerns or problems with the online application procedure, please visit drc.ngo/jobsupport.
The Danish Refugee Council is an equal opportunity employer that considers all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles, and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals.
